Administrative Assistant – Intermediate (Onsite)

We are seeking an Administrative Assistant to perform a variety of administrative and clerical tasks. The role involves supporting managers and employees, assisting with daily office needs, and managing various administrative activities.

Responsibilities

• Provide administrative support across teams and departments
• Manage multiple priorities and meet deadlines in a fast-paced environment
• Prepare, format, and edit business documents and correspondence
• Maintain confidentiality and handle sensitive information with discretion
• Coordinate records and document management activities
• Assist with digital signing processes and workflow tracking
• Communicate effectively with internal stakeholders

Qualifications

• Strong proficiency in Microsoft Office (Word, Outlook, Teams)
• Experience using MS Office 2010 or higher (minimum 2 years)
• Experience with Action Request Tracking Systems (minimum 2 years)
• Experience with SharePoint for records/document management (minimum 2 years)
• Experience with digital signing platforms such as ConsignO or Adobe Sign (minimum 2 years)
• Strong keyboarding skills and attention to detail
• Excellent organizational, verbal, and written communication skills
• Ability to maintain confidentiality and manage sensitive information

Preferred Background

• Experience in large organizational environments of equivalent size and complexity (minimum 2 years)
• Experience working within a legal office environment (minimum 2 years)
• Knowledge of real estate processes (minimum 2 years)